A scoring formula that ranks every task and project by your criteria, so the important work stops losing to the loud work.
Category
Time & Priorities
Return
~1 hr / week
Stack
Notion · Weighted formula
The Problem
Every task list ranks itself by loudness. The newest request, the most recent email and the person who asked twice float to the top, while the work that builds the business sinks quietly to the bottom. Prioritizing by feel means re-deciding the same question every day, and feel favors urgent over important.
The Solution
A scoring formula built from your criteria. Impact, effort, deadline and strategic weight combine into one number per task, and the list sorts itself. Priorities become a calculation you designed once instead of a mood you consult daily.
How It Works
- We define what matters in your business: revenue impact, strategic weight, effort, deadline pressure.
- The criteria become a formula inside the task database, and every task computes its score automatically.
- Views sort by score, so the top of the list is the top of the list for a reason you can state.
- When the score feels wrong, the disagreement is information, either the task data or the criteria need updating.
- The Morning Brief and Weekly Review read the scores, so the same logic runs your day and your week.
Built With
- A weighted formula property in your Notion task database
- Criteria defined from your goals, revisited quarterly
- Sorted views that put the score to work
It's the engine behind the Morning Brief's top three and the Weekly Review's next-week proposal, and it surfaces in the Command Dashboard.
What You Get
- A task list ranked by your definition of important, computed automatically
- Priority decisions made once, as criteria, instead of daily, as mood
- A visible reason behind every ranking, arguable and adjustable
The Numbers
One day to design the criteria and build the formula. It returns about an hour a week of re-deciding, and its real value is which hours the rest of the week goes to.